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POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:  126870
Classification Title:  Student Program Support Specialist
Working Title:  Admissions Assistant

Department:  Nursing
FLSA Status:  Exempt
Salary Range:  $36,700 - $40,400
Pay Basis:  Annually

POSITION OVERVIEW

JOB SUMMARY:

The Admissions Assistant will provide information to potential undergraduate and graduate nursing students seeking admission to the specialized access nursing programs with the School of Nursing, ensuring that students receive correct and timely information about the degree programs and help confirm requirements before applying. Assist in preparing, tracking, and processing all applications for all nursing programs for review and communicate to students (includes letters of acceptance, confirmations and denials). Responsibilities also include admissions, readmissions, pre-orientation, orientation, data management, maintenance and management of student files, student follow-up, reporting and departmental tours. Assist with student success efforts and initiatives for the application process. Responsible for tracking student progression in the RN-BSN and MSN programs. Also participates in all School of Nursing events/ceremonies held throughout the year.

MINIMUM QUALIFICATIONS:

A bachelors degree in an appropriate area of specialization and one year of appropriate experience; or a high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

POSITION QUALIFICATIONS:

Knowledge of effective communication techniques for writing, verbal presentation, and listening. Knowledge in handling confidential matters, record keeping and management. Knowledge of department, college, and university policy and procedures.

PREFERRED QUALIFICATIONS:

Experience working with college students, technology literacy, strong communication skills (listening, verbal, and written), ability to work with a team, strong organizational skills, and a self-starter. Five years of experience in administrative and data entry. Knowledge of course offerings, facilities, catalog, application process, dates and deadlines.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 30% - Graduate (FNP) - Coordinates information session for prospective FNP students each semester. - Reviews FNP applications, reviewing for completion, compiling applicants data, and providing this information to the FNP admission committee for their review and admission decision. - Coordinate/communicates with students on admission status, holds, and registration status, etc. - Plans, with FNP Faculty, new FNP Student Orientations and Practicum Orientation each semester. - Complies FNP student data needed by the SoN leadership and faculty to submit required reports. - Completes initial application review in Slate, sends to review committee bin, then once apps are scored, enters admission decision based on committee selection. - Communications with program applicants. Provides updates on application status, prepares, and sends acceptance and denial letters. - Updates the program handbook per Program Director requests. - Maintains program admission records required for accreditation. - Maintains a working relationship with program directors, faculty, and academic advisors. Providing any needed information related to the admission and registration process of the FNP Program. - (Essential)
• 10% - MSN (nurse Leadership & Nurse Education) - Completes initial application review in Slate, sends to program final decision bin for Program Director approval. - The MSN program admits a new cohort of students every seven (7) weeks. - Updates the program handbook per Program Director requests. - Maintains program admission records required for accreditation. - Maintains a working relationship with program directors, faculty, and academic advisors. Providing any needed information related to the admission and registration process of MSN program. - (Essential)
• 25% - DEMSN - Reviews the DEMSN applications. Verifying completion, verifies all applicants have completed required pre-requisite courses. Collects and verifies the applicants TEAS Test scores. Compiles all applicants data and provides this information to the DEMSN admission committee for their review and admission decision. The DEMSN program admits each fall semester. - Identifies and compiles a list of program applicants who qualify for the new community clinical partnership scholarships. - Completes initial application review in Slate, send to review committee bin. - Updates the program handbook per Program Director requests. - Maintains program admission records required for accreditation. - Maintains a working relationship with program directors, faculty, and academic advisors. Providing any needed information related to the admission and registration process of MSN program. - (Essential)
• 25% - Undergraduate (RN-BSN) - Coordinates information sessions for prospective RN-BSN students multiple times throughout the year. - Processes and reviews RN-BSN applications. Reviewing for completion, compiling applicants data, communicating with Undergraduate Admission to input admission decisions and send admission decision letters to applicants. The RN-BSN program admits a new cohort of students every seven (7) weeks. - Identifies and compiles a list of program applicants who qualify for the new community clinical partnership scholarships. - Accesses CastleBranch to verify all admitted students have completed the required background checks, sending reminder as needed. - Assigns admitted students to the respective cohorts. - Attends the RN-BSN admission committee meetings. - Complies RN-BSN student data needed by the SoN leadership and faculty to submit required reports. - Updates the program handbook per Program Director requests. - Maintains program admission records required for accreditation. - Maintains a working relationship with program directors, faculty, and academic advisors. Providing any needed information related to the admission process of the RN-BSN Program. - (Essential)
• 10% - Undergraduate (TBSN) - Compiles the program application data for each applicant. Ensuring all program requirements, general education, and nursing prerequisites have been completed. Calculates rubric score based on application submission/transcripts. Provides this to the admission committee for their review. - Sends admission decision letters to all applicants.; Acceptance Letters via DocuSign and Denial Letters via departmental email. - Serves on the Undergraduate Commencement planning committee held each semester. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Frequently
• Climbing or balancing: Never
• Stooping: Never
• Use of hands to handle objects: Frequently
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:  

• This position requires a criminal background screening.
• This position requires fingerprinting.
• This position is eligible for veterans’ preference.

Special Instructions to Applicants:  Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours:  8:00AM - 5:00PM
FTE:  1.0
Closing Date:  8/3/2026