We're Hiring!

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:  109660
Classification Title:  Office Specialist
Working Title:  HR Office Specialist

Department:  Human Resources
FLSA Status:  Non-Exempt
Salary Range:  $40,000
Pay Basis:  Hourly

POSITION OVERVIEW

JOB SUMMARY:

Serves as the office receptionist for the Human Resources Department including greeting all visitors from on and off campus, answering telephones, routing calls, and directing visitors to the appropriate person. Provides clerical assistance to the Human Resources Department. Assists applicants for employment with the online application process, and assists applicants in attaching documents.

Supervises all federal work study students.

Manages the employee reward and recognition program at the university. Liaison with Staff Senate on the annual Employee Rewards and Recognition Program (ERAP). This position is responsible for updating the awards' criteria, notifications of deadlines, maintaining the nomination form and provide updates as needed, serve as the liaison to the selection committee, work with the selection committee chair to manage the process of the selection committee, provide award winners to Staff Senate, and keep the information regarding ERAP on the HR website up-to-date.

This position reports to the Senior Associate Vice President.

MINIMUM QUALIFICATIONS:

A high school diploma and two years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

POSITION QUALIFICATIONS:

Must have excellent customer service ability and enjoy working with the public. Must be computer literate and be proficient with Windows, MS Office Suite, Internet, Adobe Acrobat
Professional, and email. Must have the ability to multi task and to learn new software programs. Must have knowledge of Florida State Statutes, Florida Board of Governor's rules, university policies, and departmental procedures for interpretation to University employees and/or others. Must have working knowledge of public records laws and use good judgment when releasing any employment information.

PREFERRED QUALIFICATIONS:

One year of experience working in a Human Resources office or in a reception role in a high volume office. Experience working with purchasing. Experience handling, processing, and protecting confidential information. Experience with proofreading documents. Experience managing a multi-functional telephone system and various office equipment. Ability to effectively manage multiple tasks with frequent interruptions. Excellent customer service skills with a pleasant demeanor. Accurate keyboarding skills. Professional manner in person, via telephone, and via electronic communication.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 50% - Serves as office receptionist for the Human Resources Department to include greeting staff, faculty, students, and visitors from on and off campus. Manages multi-line telephone system, routes calls and directs traffic to appropriate person, and answers routine questions for all areas of Human Resources. Provides clerical support to the department. Respects confidentiality of data included in duties. Provides customer service support to both internal and external applicants in completing the online employment application process via telephone and in person. Assists in providing basic support to applicants in regard to the online recruitment system. - (Essential)
• 30% - Manages the employee reward and recognition program at the university. Liaison with Staff Senate and the Assistant Director of Employee Relations on the annual Employee Rewards and Recognition Program (ERAP). This position is responsible for updating the awards' criteria, notifications of deadlines, maintaining the nomination form and provide updates as needed, serve as the liaison to the selection committee, work with the selection committee chair to manage the process of the selection committee, provide award winners to Staff Senate, and keep the information regarding ERAP on the HR website up-to-date. - (Essential)
• 20% - Supervises Federal Work Study Students. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Frequently
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:  

• This position requires a criminal background screen.

• This position requires fingerprinting.

• This position is eligible for veterans’ preference.

Special Instructions to Applicants:  Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours:  8am-5pm
FTE:  1.0
Closing Date:  01/05/2026