We're Hiring!

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:  13006T
Classification Title:  Coordinator I
Working Title:  Program Coordinator

Department:  University President
FLSA Status:  Exempt
Salary Range:  $50,000
Pay Basis:  Annually

POSITION OVERVIEW

JOB SUMMARY:

The Program Coordinator will support the programming of a three-year U.S. Department of Education grant. Reporting to the Program Director, the Coordinator will handle day-to-day administrative and operational tasks, including recruitment, event coordination, reimbursement, course scheduling, and grant compliance. This role is essential to enhancing professional development for underserved K-12 educators in Northwest Florida, delivering programming for UWF students and the public, and positioning the Academy for sustainability as a degree-granting entity (e.g., offering a minor and BA in American Studies and/or Statesmanship and Republicanism). The position is funded through a 3-year American History and Civics-National Activities Grant (ALN 84.422B) and emphasizes principles of American civic republicanism, the American Founding, constitutional studies, and economic liberty.

Key Responsibilities
• Program Administration and Coordination: Assist in developing and implementing curricula for K-12 educator programs, undergraduate courses, guest lectures, debates, and an annual conference. Coordinate logistics, including participant recruitment from Title I schools, event scheduling, and resource packet development.
• Grant Compliance and Reporting: Ensure adherence to grant requirements, including budget tracking, data collection for evaluations (e.g., pre/post-assessments, surveys), and dissemination of open-licensed resources (e.g., lesson plans, debate guides, webinar recordings) via the Academy website and social media. Support the creation of a strategic plan for post-grant transition to a degree-granting entity.
• Administrative Support: Manage advisory board activities for participants. Assist with community research programs, including grants for teacher-led and student projects on topics like Pensacola’s colonial history and civic republicanism. Promote civic education to the general public and align activities with Florida’s civics standards and the Semiquincentennial.
• Collaborate with UWF’s Center for Teaching, Learning, and Technology; Office of Institutional Research; and other units to support virtual streaming, marketing, and mixed-methods evaluations. Contribute to sustainability efforts, such as drafting degree program proposals.
• Recommends and/or makes decisions that may affect activities, programs, groups, and/or departmental operations.
• Provides input into the budget planning process and/or responsible for controlling and recommending budget expenditures.

In accordance with UWF Human Resources Policy HR-20.03-02/25, Recruitment, Selection, and Appointment, a time-limited appointment is a position funded by contract and grant, auxiliary, or local fund, for a project for a specific period. A time-limited position shall have the same rights as a regular position except that the position is not entitled to notice of separation at the expiration of the appointment and shall not have layoff and recall rights.

MINIMUM QUALIFICATIONS:

Bachelor's degree in an appropriate area of specialization. Four years of direct experience may be substituted for a bachelor's degree.

POSITION QUALIFICATIONS:

Bachelor’s degree in education, history, government, public administration, or a related field.
At least 2 years of experience in program coordination, event planning, or administrative support in an academic, nonprofit, or educational setting.
Strong organizational, communication, and interpersonal skills.
Exhibits a high level of attention to detail.
Proficiency in Google Suite, Microsoft Office Suite, webinar platforms, and project management tools.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to maintain confidentiality and exhibit good judgment in making decisions concurrent with university policy.

PREFERRED QUALIFICATIONS:

Bachelor’s degree in education, history, government, public administration, or a related field.
Knowledge of civic education, American history, or debate programs.
Experience with grant-funded projects, underserved communities, or higher education administration.
Familiarity with Pensacola’s historical context.
Four to six years working in C-Suite Office.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 20% - Program Administration and Coordination: Assist in developing and implementing curricula for K-12 educator programs, undergraduate courses, guest lectures, debates, and an annual conference. Coordinate logistics, including participant recruitment from Title I schools, event scheduling, and resource packet development. - (Essential)
• 15% - Event and Partnership Management: Work with the UWF events department to organize public events such as guest lectures, debates, and the annual conference with a Florida Civics and Debate Initiative (FCDI) tournament. Liaise with partners including the West Florida Historic Trust, Reubin O’D. Askew Department of Government, FCDI, and local school districts to facilitate place-based learning at sites like Historic Pensacola Village and Fort Pickens. - (Essential)
• 20% - Grant Compliance and Reporting: Ensure adherence to grant requirements, including budget tracking, data collection for evaluations (e.g., pre/post-assessments, surveys), and dissemination of open-licensed resources (e.g., lesson plans, debate guides, webinar recordings) via the Academy website and social media. Support the creation of a strategic plan for post-grant transition to a degree-granting entity. - (Essential)
• 30% - Administrative Support: Manage advisory board activities for participants. Assist with community research programs, including grants for teacher-led and student projects on topics like Pensacola’s colonial history and civic republicanism. Promote civic education to the general public and align activities with Florida’s civics standards and the Semiquincentennial. - (Essential)
• 15% - Other Duties: Collaborate with UWF’s Center for Teaching, Learning, and Technology; Office of Institutional Research; and other units to support virtual streaming, marketing, and mixed-methods evaluations. Contribute to sustainability efforts, such as drafting degree program proposals. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Occasionally
• Walking: Occasionally
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Occasionally
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Frequently

Special Requirements or Considerations of the Job:  

• This position requires a criminal background screen.

• This position requires fingerprinting.

• This position is eligible for veterans’ preference.

Special Instructions to Applicants:  Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

Please attach three letters of recommendation.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours:  8:00am - 5:00pm
FTE:  1.0
Closing Date:  1/5/2026