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POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:  123920
Classification Title:  Coordinator I
Working Title:  Training & Development Coordinator

Department:  Human Resources
FLSA Status:  Exempt
Salary Range:  $47,267 - $56,721
Pay Basis:  Annually

POSITION OVERVIEW

JOB SUMMARY:

Supports key Human Resources initiatives focused on employee growth, engagement, and performance. This role is responsible for coordinating and enhancing the University’s professional development programs, administering the performance management system, and managing employee recognition and awards efforts, including service and retirement programs. This individual will collaborate with campus partners to deliver training, provide guidance on performance processes, maintain program data and systems, and ensure a high-quality employee experience. This position requires strong organizational skills, attention to detail, and the ability to manage multiple programs while contributing to continuous improvement of HR services and initiatives.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in an appropriate area of specialization. Four years of direct experience may be substituted for a bachelor’s degree.

POSITION QUALIFICATIONS:

Bachelor’s degree in an appropriate area of specialization. Four years of direct experience may be substituted for a bachelor’s degree.

PREFERRED QUALIFICATIONS:

Relevant experience supporting performance management processes, employee training and development initiatives, and recognition or awards programs is strongly preferred. The ideal candidate demonstrates strong organizational and project coordination skills, the ability to manage multiple priorities, and proficiency with HRIS or talent management systems. Excellent written and verbal communication skills are essential, along with the ability to work effectively with various stakeholders and maintain confidentiality. A proactive approach to problem-solving, a commitment to enhancing the employee experience, and the ability to analyze data to inform program improvements will contribute to success in this role.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 40% - Supports the University’s professional development program. Analyzes training needs to provide new training and/or develops new training certification programs or modifies existing programs. Stays informed of new software/systems that will allow access to training opportunities that are being offered through Human Resources. Ensures that monthly training opportunities are provided to University employees through the Learning Library / Calendar. Reviews professional development calendar for training advertisements. Maintains the professional development website and any related forms. Schedules required annual Alcohol & Drug Free Workplace training for the campus and promotes awareness through flyers, banner, and/or brochures (April of each year). Creates, maintains, and monitors online training opportunities through current UWF online training software. Monitors professional development email inbox weekly. Creates specialized training programs as directed by the Assistant Director of Employee Relations. Works with the Administrative Specialist who: • Updates and sends monthly professional development calendar for advertisement. • Creates, maintains, and monitors (add/delete) professional development opportunities through online training software. • Reserves Human Resources training room for professional development and/or meetings. • Prepares documents for all Human Resources professional development such as sign-in sheets, evaluations, door signs, presentations, and certificates of completion. • Emails professional development attendees evaluation survey and facilitator evaluation report/results. • Opening/setting up and shutdown/locking up the Human Resources training room. - (Essential)
• 35% - Supports the University’s performance management program. Assists in resolving customer concerns related to service delivery of the performance management system to ensure it is meeting the needs of our customers. Develops and facilitates training to employees on the performance evaluation process through the performance management system. Counsels and advises supervisors and employees regarding performance evaluation process and procedures. Maintains, inputs, and generates reports of the University Work Force performance evaluation data. Liaisons with the performance management system support technician or Customer Success Manager to make revisions and resolves performance management system problems. Launches, tracks, and reviews performance management evaluations in the performance management system. Collects performance rating data and uploads the data into Banner on a monthly basis. - (Essential)
• 10% - Supports the University's Employee Recognition and Awards Program (ERAP). Works with the Assistant Director of Employee Relations to ensure proper execution of this program. - (Essential)
• 5% - Manages the University’s Employee Service and Retirement Awards Program. Works closely with the software vendor to select appropriate years of service certificates and awards to recognize and honor University employees. Runs annual years of service report and provides years of service award recipients to the Assistant Director of Employee Relations in preparation for the annual Employee Recognition and Awards Program (ERAP). Facilitates quarterly meetings with the software vendor to provide feedback regarding platform, making necessary updates/changes to email templates and improvements to the platform’s functionality. Coordinates the selection of retirement award items, places retirement award order, and notifies retired employee when award is available for pick-up. Updates awards selection or status in online tracking software as needed. Collaborates with the Administrative Specialist for the purchasing of years of service awards / retirement awards. - (Essential)
• 5% - Manages the University’s Awardco Recognition Program. Reviews and approves feedback / recognition submissions. Makes necessary improvements to the platform’s functionality. - (Essential)
• 5% - Completes other duties and special projects as assigned by the Assistant Director of Employee Relations. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Frequently
• Lifting up to 10lbs: Daily
• Lifting up to 25lbs: Daily
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:  

• This position requires a criminal background screening.
• This position requires fingerprinting.
• This position is eligible for veterans’ preference.

Special Instructions to Applicants:  Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours:  8:00 AM - 5:00 PM
FTE:  1.0
Closing Date:  10/14/2026