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POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:  119970
Classification Title:  Coordinator I
Working Title:  Transfer Articulation Coordinator

Department:  University Admissions
FLSA Status:  Exempt
Salary Range:  $47,267
Pay Basis:  Annually

POSITION OVERVIEW

JOB SUMMARY:

The Coordinator assists with the transfer admissions process for transfer, readmission, and Continuing Education programs. The Coordinator performs evaluations/articulations for admissions to the University. The incumbent maintains the transfer articulation catalog in Banner; determines transferability and applicability of course work to state and university requirements; and researches out-of-state courses to determine equivalencies within the SUS. The Coordinator articulates international credentials, accelerated methods, and military coursework; interprets and applies admission rules and policies; and advises prospective transfer students and assists them with application process and enrollment related issues, such as departmental information and course work and financial aid/scholarships award packages. The incumbent has the ability to interpret and make decisions based on state and university policies and procedures; determines if applicants qualify for Florida residency as governed by Florida Statutes; and coordinates with the Assistant Director to develop goals and implement strategies for achievement. Recruitment and travel may be required.

The Coordinator assists with the transfer admissions process for transfer and readmission applicants. Key responsibilities include: Processes transfer and readmissions application and renders admissions decisions; determines transferability and applicability of coursework to state and university requirements; advises prospective transfer students on the application process and enrollment-related issues, such as departmental information, coursework, and financial aid/scholarship award packages; maintains the transfer articulation catalog in Banner; utilizes TES daily for departmental approval of equivalencies; researches out-of-state courses to determine equivalencies within the State University System (SUS); articulates international credentials, accelerated methods, and military coursework; interprets and applies admission rules and policies; interprets and makes decisions based on state and university policies and procedures; determines Florida residency qualification as governed by Florida Statutes; coordinates with the Assistant Director to attain goals.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in an appropriate area of specialization. Four years of direct experience may be substituted for a bachelor’s degree.

POSITION QUALIFICATIONS:

Knowledge of policies and procedures as prescribed by the Florida Department of Education and the University of West Florida. Requires background and experience in Admissions and/or Higher Education. Requires knowledge of degree programs, university facilities and services afforded students. Ability to interpret procedures and policies to university deans, directors, departmental chairs, and other authorized personnel and agencies. Ability to interpret transcripts and calculate a GPA for applicants. Requires judgment and discrimination of information about the different educational systems.

PREFERRED QUALIFICATIONS:

Previous experience in a college/university admissions office; previous experience with Banner and Slate.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 40% - Process academic files for freshman, transfer and international applicants and prepare for evaluation. Processing duties include: review applications; analyze residency documents and match previously received documents to new files; receive and request transcripts and data enter test scores from official transcripts into the permanent academic record in Banner, if necessary. Reference Confluence pages as necessary for various processes. Route freshman documentation for processing as needed. Process readmission applications. Post decisions in Banner as part of the permanent academic record and order appropriate decision letters. Determine residency status according to Florida Statutes. This includes the data entry process through the final evaluation process for U.S. and international undergraduate students. Ensure that all admitted students meet Florida Department of Education, Board of Governors, and Universities policies. - (Essential)
• 40% - Performs evaluations/articulations for transfer applicants to include applicants that have to meet FTIC and transfer requirements. Verify institution accreditation and the transferability and level of course work. Research out-of-state college work with issuing institutions to locate course descriptions and determine acceptability of transfer credit and applicability toward University requirements. Determine acceptability of transfer credit and applicability towards the Florida Common Core, Communication & Computation Skills, or any other applicable state or institutional policies. Evaluate accelerated method scores and apply credit where appropriate. Verify that credit has not been received through traditional means or duplicated with other accelerated methods. Evaluate military credit and make decisions on which courses to accept based on military recommendations and applicability to degree programs. Identify academic courses in the areas of Foreign Language & Civic Literacy as outlined in the Florida Statutes. Ensure designating ensures final transcripts updates for graduating students are processed/articulated to allow for proper degree auditing. Maintains transfer articulation catalogs in Banner as well as research area schools and their catalog inventory. Update and maintain course information from area transfer schools to ensure all equivalencies are uniform and correct. - (Essential)
• 15% - Coordinate transfer articulation processes to ensure their applications are receiving timely admissions decisions. Work with department staff to ensure collaboration and coordination of special program requirements. Communicate with parents, prospective students, applicants, and admitted U.S. and international transfer students. Communicate with the campus community (e.g.; Deans, Chairs, faculty, advisors, and staff) via office meetings (appointment or walk-ins), scheduled meetings, email, and phone, and virtual meetings. Collaborate with stakeholders regarding Florida Department of Education rules, Board of Governors regulations, and university policy as it relates to admission and enrollment. Collaborate with stakeholders to determine the transferability of transfer credit, UWF equivalencies, international college credentials, accelerated methods, advanced placement (AP), and international baccalaureate (IB), military coursework, university requirements and pre-requisite requirements. Investigate and resolve problems for students, Deans, Chairs, faculty, advisors, and staff including, but not limited to, acceptance and calculation of transfer credit GPA, transcript discrepancies, policy interpretation, and data entry issues. Counsel prospective students, applicants, and admitted U.S. and international transfer students throughout the admissions process. Advise on enrollment related issues such as financial aid/scholarship awards, departmental information and transfer events (orientation and recruitment related). Some travel may be required. - (Essential)
• 5% - Assist with and/or participate in Enrollment/University events as needed; other duties as assigned based on departmental, unit and/or divisional needs. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Daily
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:  

• This position requires a criminal background screen.
• This position requires fingerprinting.
• This position is eligible for veterans’ preference.

Special Instructions to Applicants:  Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1.0
Work Hours:  8 am - 5 pm, Mon-Fri; occasional nights and weekends
FTE:  1.0
Closing Date:  04/10/2026