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POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:  124550
Classification Title:  Business Manager
Working Title:  Business Manager

Department:  COH Dean's Office
FLSA Status:  Exempt
Salary Range:  $90,000 - $110,000
Pay Basis:  Annually

POSITION OVERVIEW

JOB SUMMARY:

Assist the Dean in planning, coordinating, and facilitating the College budget in order to achieve objectives and goals of the College. Advise and work with the Dean in all financial aspects of the College and act as liaison with Academic Affairs on any and all budget issues; and monitor and work directly with department chairs and staff on any and all financial issues.

MINIMUM QUALIFICATIONS:

Master's degree in an appropriate area of specialization and four years of appropriate experience: or a bachelor's degree in an appropriate area of specialization and six years of appropriate experience.

POSITION QUALIFICATIONS:

Master's degree in an appropriate area of specialization and four years of appropriate experience: or a bachelor's degree in an appropriate area of specialization and six years of appropriate experience.

PREFERRED QUALIFICATIONS:

Master’s degree in business with 4 years’ experience with complex budgetary and accounting processes. Strong financial analysis and budget management and planning, time management, and organizational skills. Excellent interpersonal and communication skills. Attention to detail and a high level of accuracy. Understanding of University accounting and budget systems, Collective Bargaining Agreements, and University policies related to procurement, research grant activity, and human resources hiring and payroll processes. Proficiency in financial software and tools. Demonstrated ability to prioritize competing demands.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 45% - Manages the College’s multi-million-dollar budgetary requirements. Prepares annual zero-based budgets to include the state funded (E&G), auxiliary, grants, foundation, and inputs to special awards. Meets with Dean and department Chairs, to solidify requirements and monitors budget activity once allocations have been made to departments and programs. This involves daily oversight of OPS staff, student and salaries appointments, extra compensation activities, action sheets, new and recurring expenditures, Material & Supply and Equipment fees and other departmental auxiliary accounts, budget transfers and journal entries; review of all position descriptions and postings, faculty searches and related posting information; faculty start-up, graduate assistant matriculation fee waivers, and adjunct appointments and related costs. Also includes oversite of P-card Account Managers/Program Manager/Reconciler responsibilities for Dean’s Office and other college departments. - (Essential)
• 15% - Responsible for providing fiscal support in the setup, tracking, reporting, and oversite in new departments (Social Work) and large new multi-million-dollar programs within the School of Nursing (SoN Pipeline and BOG SoN Linking Industry to Nursing Education (Line funding). In this capacity, works closing with Academic Affairs and SoN to monitor program funding and expenditures and reporting to Academic Affairs and BOG. - (Essential)
• 10% - Works with Sponsored Research staff to facilitate grant administrative tasks including action sheets for Principal Investigators (PIs); collection, distribution and management of associated salary savings, extra compensation, college Research Incentive funding, department and faculty seed accounts, summer research appointments and other initiatives sponsored by the Research Office in collaboration with the college. Attends regular grant kick off meetings. Coordinates funding initiatives provided to the college with the Center for Research and Economic Opportunity and respective department Chair and PIs. Works with departments PIs and department Chairs on individual grant oversight questions as needed. - (Essential)
• 10% - Coordinates funding of college initiatives with UWF Foundation Office to include Interprofessional Collaboration Awards; provides oversite and approves general spending from departmental and college foundation accounts. Provides oversite on internal grants, technology fee projects and high-impact awards that faculty receive annually from Academic Affairs and Sponsors. Coordinates with Continuing Education (CE) and Academic Affairs, tracking revenues and spending associated with college programs administrated though CE. - (Essential)
• 15% - Keeps Dean apprised on the financial status of the College and assists in formulating fiscal policies to achieve college goals and objectives. Works with the Dean on use of faculty and staff lines in relation to college resources from tuition differential, growth, summer profit model, carry forward and continuing education. Works with department Chairs on funding issues and assists them with their decision-making based on resources available. Serves as proxy for the Dean on review and signature of all college personal action sheets (PAFs), timesheet approvals, concur approvals and expenses, and general financial documents to include budget transfers, journal entries, direct pays, cash collections forms, and foundation approvals and web invoices. Provides education to UKCOH members regarding financial policies and procedures. - (Essential)
• 5% - Serves on planning teams with the department Chairs, Deans, division Business Managers, and Academic Affairs for new or developing college initiatives providing fiscal, administrative, and policy expertise. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Frequently
• Sitting: Daily
• Reaching with hands and arms: Frequently
• Climbing or balancing: Never
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Daily
• Lifting up to 25lbs: Never
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:  

• This position requires a criminal background screen.
• This position requires fingerprinting.

Special Instructions to Applicants:  Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours:  8:00am - 5:00pm
FTE:  1.0
Preferred Response Date:  03/23/2026